Procure to Pay - DRC Dynamics (EN) (DYN

Procure to Pay - DRC Dynamics (EN) (DYN_PTP)

The course is relevant for: - Line managers/Project Managers responsible for authorizing and approving procurement actions - Employees in DRC who submit PRs - Finance staff involved in PtP-Process - Supply Chain involved in PtP-Process

Enroll

What You'll Learn

How to complete your specific tasks in DRC Dynamics.
Who are your key partners in the Procure to Pay process.
How to troubleshoot the most common errors or mistakes in the Procure to Pay process

4 Hours

Estimated time to complete

Course curriculum

1. Start Here
2. Where are we in the Business Process?
3. Flowchart: Where are we in the Business Process?
4. Who is Procure to Pay for?
5. Prerequisites for this Course
6. Welcome to Procure to Pay
7. Out of scope of this course: Procure to Pay
8. Course Structure
1. Introduction to Procure to Pay
2. Procure to Pay - Process Overview
3. Video: Why is the Procure to Pay Process Important for Procurement?
4. Summary: Why is Procurement Important?
5. Types of Procurement
6. Benefits of a Smooth Procure to Pay process
7. Principles that Support a Smooth Procure to Pay Process
8. Overview - Principles that Support a Smooth Procure to Pay Process
9. Segregation of Duties in the Procure to Pay Process
10. Procure to Pay Key Roles
11. Procurement process responsibility and ownership
12. Who does what in the Procure to Pay?
13. The Complete Procure to Pay Process
14. Wrap Up of Introduction: What is Procure to Pay
15. Get Ready to Review Introduction: What is Procure to Pay
16. Review of Introduction: What is Procure to Pay
1. Introduction to Planning
2. Video: Why do procurement planning at project proposal stage
3. Summary: Why do procurement planning at project proposal stage
4. Why do the procurement plan at proposal stage? - Good & Timely Procurement Planning
5. Expense Forecasting
6. Features of Expense Forecasting Functionalities
7. Knowledge Check - Scenario
8. Knowledge Check Scenario - Wrap up
9. Wrap Up of Planning
10. Get Ready to Review Planning
11. Review of Planning
1. Introduction to Low Value Procurement
2. Low Value Procurement
3. Summary: Video for Low Value Procurement
4. What is Low Value Procurement?
5. Visual: Low Value Procurement
6. Determining if something is Low Value Procurement
7. Paying for Low Value Procurement
8. Wrap Up of Low Value Procurement
9. Get Ready to Review Low Value Procurement
10. Review of Low Value Procurement
1. Introduction to Purchase Requisition
2. The Main Purpose and Lifecycle of a Purchase Requisition
3. Scenario: Purchase Requisition Flow
4. Create a Purchase Requisition
5. Details of a Purchase Requisition
6. Create Purchase Requisition for a Fixed Asset
7. Knowledge Check – Create Purchase Requisition
8. Submit Purchase Requisition
9. Approve Purchase Requisition
10. Accept Purchase Requisition
11. Before Accepting a Purchase Requisition
12. Delegate Purchase Requisitions
13. Knowledge Check – Accept Purchase Requisition
14. Lifecycle Status of a Purchase Requisition
15. Troubleshooting Purchase Requisition
16. Wrap Up of Purchase Requisition
17. Get Ready to Review Purchase Requisition
18. Review of Purchase Requisition
1. Introduction to Tendering
2. What is a Tendering Process?
3. Visual: Overview of the Tendering Process
4. Tendering Thresholds
5. The Two Type of Tendering
6. What is a Request for Quotation?
7. How do Requests for Quotation Support our Work?
8. Who is involved in a Request for Quotation?
9. How to create a Request for Quotation
10. Video: How to create a Request for Quotation
11. Knowledge Check
12. How to Enter Vendors in the RFQ Process
13. Visual: How to Enter Vendors in the RFQ Process
14. Video: How to Enter Vendors in the RFQ Process
15. Video: How to Enter Bids into DRC Dynamics
16. Vendor Registration Process in Master Data Management
17. Accept/Reject: One or Multiple Winning Bids?
18. The End of the RFQ Process
19. The End of the RFQ Process: The Second PM Approval
20. Status of Requests for Quotation
21. Troubleshooting for RFQ/Tendering
22. Wrap Up of Tendering
23. Get Ready to Review Tendering
24. Review of Tendering
1. Introduction to Contracting
2. Video for Contracting key idea
3. Summary: Contracting in a few Key Steps
4. 3 Types of Supply Chain Contracts at DRC
5. Generate a Purchase Order
6. Scenario: Generate a Purchase Order in Context - Seeds & Agricultural Tools
7. Scenario: Generate a Purchase Order in Context - Laptops
8. Submit Purchase Order
9. Approve Purchase Orders through Authorization
10. What does it mean to 'Authorize' a Purchase Order?
11. Confirm Purchase Order
12. Purchase Order Approval Lifecycle
13. Knowledge Check
14. From Purchase Order Approval status to Delivery/Receipt status
15. Controlling
16. Troubleshooting for Contracting
17. Wrap Up of Contracting
18. Get Ready to Review Contracting
19. Review of Contracting
1. Introduction to Purchase Agreements
2. Purchase Agreement Perspectives
3. Process Flow for Purchase Agreements
4. What is a Purchase Agreement?
5. Establishing a Purchase Agreement
6. Special Characteristics of Purchase Agreements
7. Utilizing a Purchase Agreement
8. Video: Purchase Agreements benefits
9. Summary: Purchase Agreements benefits
10. Examples of Purchase Agreements
11. Knowledge Check
12. Steps to Establish a Purchase Agreement in DRC Dynamics
13. Preconditions for Creating Purchase Agreements in DRC Dynamics
14. Create a Purchase Agreement
15. Screenshot: How to Create a Purchase Agreement
16. Important Information when Creating a Purchase Agreement
17. Procurement Catalogue
18. How to use the Procurement Catalogue in DRC Dynamics
19. Units of Measurement in a Purchase Agreement
20. Submit Purchase Agreement
21. Approve Purchase Agreement
22. Knowledge Check – Submit & Approve PA
23. Activate Purchase Agreement
24. Set Lines Visible in Procurement Catalogue
25. Purchase Agreement Fulfillment in a Legal Entity
26. How to Check Purchase Agreement Fulfillment rate
27. Troubleshooting for Purchase Agreement
28. Wrap Up of Purchase Agreements
29. Get Ready to Review Purchase Agreements
30. Review of Purchase Agreements
1. Introduction to Delivery & Receipt
2. Roles Involved in Delivery & Receipt
3. Flowchart: Warehouse - Goods Receipt
4. Receive Items in the Physical World - Outside DRC Dynamics
5. Receiving Items in DRC Dynamics
6. Managing Product Receipt in DRC Dynamics
7. Closing a Purchase Order after partial delivery
8. Troubleshooting Delivery & Receipt
9. Wrap Up of Delivery & Receipt
10. Get Ready to Review Delivery & Receipt
11. Review of Delivery & Receipt
1. Introduction to Payment
2. Key Terms & Definitions
3. What is Payment
4. Visualize the Payment process
5. Invoice Registration
6. Verify an invoice
7. Create Vendor Invoice
8. Register a Purchase Order Invoice
9. What if the Purchase Order Invoice does not match the PO amount?
10. Add Sales Tax
11. Add Product Receipt on the PO Invoice
12. Register a Cost Invoice
13. Register a Cost Invoice with Project Information
14. Register a Cost Invoice – while not having the Project Information
15. Perform 3-way match
16. Automated 3-way match
17. Tolerance and Why 3-Way Matches Fail
18. Submit Invoice for Approval
19. Why do we Follow up on Pending Invoices?
20. Follow up on Pending Invoices
21. Knowledge Check
22. Payment
23. Vendor Payment Journal
24. Video: Payment Journal
25. Summary: Payment Journal
26. Step 1: Create Vendor payment journal
27. Step 2: Create payment proposal
28. Payment Proposal - Parameters
29. Payment Proposal - Advanced parameters
30. Payment Proposal - Records to include
31. Step 3: Register Payment
32. Step 4: Pay the Vendor
33. Step 5: Post Vendor Payment Journal
34. Troubleshooting of Payment
35. Wrap Up of Payment
36. Get Ready to Review Payment
37. Review of Payment - Need the right answers!
1. Introduction to Data Controls & Electronic Filing
2. How we Define Controls
3. Who Controls What?
4. Overview of Controls Performed by Supply Chain Team
5. Audit Trail of Authorizations
6. Knowledge Check - Controls
7. Electronic Filing Inside and Outside DRC Dynamics
8. What is Electronic Filing?
9. File Storage Requirements - Outside of DRC Dynamics
10. How to Build Electronic Case Files
11. Updating Case Folders as the Process Moves Ahead
12. Importance of Electronic Archiving
13. Knowledge Check
14. Scenario: How DRC Dynamics Process Documentation Helps Us
1. Employee Support
2. Credits

About this course

200 lessons
Video Content

Procure to Pay - DRC Dynamics (EN) (DYN_PTP)

What You'll Learn

How to complete your specific tasks in DRC Dynamics.

Who are your key partners in the Procure to Pay process.

How to troubleshoot the most common errors or mistakes in the Procure to Pay process

4 Hours

Course curriculum

Welcome

Chapter 1: Introduction: What is Procure to Pay

Chapter 2: Planning

Chapter 3: Low Value Procurement

Chapter 4: Purchase Requisition

Chapter 5: Tendering

Chapter 6: Contracting

Chapter 7: Purchase Agreements

Chapter 8: Delivery & Receipt

Chapter 9: Invoicing and Payment

Chapter 10: Data controls & Electronic Filing

End of Procure to Pay

About this course